Exchange Programs

For the academic year 2022/2023, subject to approval, grants are available for students of mathematics to study for one or two semesters at a European partner university.

Within the framework of the ERASMUS+ program, the exchange is expected to be with the following universities:

• Leeds (England) / for Bachelor
• Lund (Sweden) / for Bachelor and Master
• Lyon (for Bachelor and Master), Orsay (for Bachelor), Montpellier (for Bachelor and Master), Chambéry (for Bachelor), Reims (for Bachelor and Master), Paris Sorbonne (for Bachelor, Master and PhD) (France)
• Modena (for Bachelor and Master), Rome and Milan (for Bachelor, Master and PhD) (Italy)
• Madrid (Spain) / for Bachelor and Master (students are required to have earned at least 240 ECTS beforehand) and PhD
• Bergen, As (Norway) / for Bachelor, Master and PhD
• Ankara (Bilkent University), Istanbul (Koc, University) (Turkey) / for Bachelor
• Wien (Austria) / for Bachelor, Master and PhD
• Prag (Czech Republic) / for Bachelor, Master and PhD
• Kopenhagen (Denmark) / for Bachelor and Master
• Warschau (Poland) (Politechnika and Universytet) / for Bachelor, Master and PhD

Within the framework of the above-mentioned institutions, tuition fees are waived for students. At some universities there are also student residences and dorms available for ERASMUS students. In addition, students receive a partial grant to cover additional costs incurred during a stay abroad.

Grant holders are required to submit various forms (Learning Agreement, Changes to Original Learning Agreement, Transcript of Records) before, during and after their stay and to write an experience report.

Students with children as well as students with a level of disability (GdB) of at least 50 are eligible to apply for additional financial support to cover further costs incurred within the framework of the ERASMUS program. For further information, please contact Ms. Braye in the International Relations Department well before your stay abroad.

Applicants are required to have completed their undergraduate studies or be in the 2nd year of their Bachelor's degree. Application documents are to be submitted ONLINE as a PDF in a single file in the following order:

• informal application (see instructions below)
• Vordiplom certificate, intermediate examination certificate or transcript of records including the number of credits obtained
• evaluation by a university professor of mathematics
• Curriculum vitae (including the student's nationality)
• short letter of motivation
• proof of adequate language proficiency

Please send your application to the Erasmus Office Mathematics via email.

Strikter Bewerbungsschluß: 15.2.2022
Erasmus-Sprechstunde siehe hier
INF 205, Zi. 4/224,
Tel. 5414171,
E-Mail: erasmus-math@uni-heidelberg.de

gez. Prof. Dr. Peter Albers
(Erasmusbeauftragter der Mathematik)
E-Mail: palbers@mathi.uni-heidelberg.de

In the informal application (all on a single page) the following data should be included: Your address, your German address during your stay abroad, your e-mail address, which is also valid during and after the stay abroad, your phone number, the country and university you are applying for and for which period you are applying (i.e. winter semester, summer semester or the full academic year). Please also mention possible other places that could be considered as a substitute for your exchange if your first choice does not work out.

The Institute of Computer Science awards student mobility grants within the framework of the ERASMUS university cooperation program:

• Exemption from tuition fees at the foreign university
• Recognition of academic achievements
• Support at the host university
• Grants for studies abroad of approx. 350 euros per month

For the exact amounts of the grants, please click here.

Prerequisites: Recommended language proficiency according to the Common European Framework of Reference (CEFR).

• for all languages except English: B1
• for English: B2

Multiple stays abroad are possible. In the ERASMUS Plus program, study related stays of three months or more are possible multiple times, in the Bachelor and in the Master phase. In the doctoral phase, stays can also be arranged. Detailed information can be found here.

Required documents for application:

• CV in tabular form (with information on language skills) in English
• List of academic achievements to date
• Short statement of motivation for the intended course of study in English
• Information regarding other financial support (e.g. BAföG)

Please submit your application via Email only

Deadline for applications: Sunday, March 20, 2022

To cover additional costs, students with children as well as students with a degree of disability of at least 50 have the possibility to apply for additional financial support within the framework of the ERASMUS program. For further information, please contact Ms. Braye in the International Relations Department well in advance of your stay abroad.

We are happy to support you in the event that there are any open spots left. We assume that you have already applied in your field - preferably from related fields such as mathematics, physics, scientific computing and computer engineering - and that your departmental coordinator supports you (email is sufficient). We would like to emphasize that the host university decides if you are accepted into their program.

Apply as indicated above - in English (or Spanish for Spain).

Since many of our partner universities are technically oriented, please check first if your courses are offered before sending us an email.

Prior to Your Erasmus Stay

Further Registrations

Through the subject coordinator at the Institute of Computer Science you will receive the first information from the central Erasmus office (the Erasmus coordination office of the department 7 "International Relations" of the central university administration) with a link to the registration. This database is used, among other things, to process the installment payments of the Erasmus mobility grant. Department 7 will also answer your questions about insurance and the combinability of the Erasmus grant with other funding possibilities.

The Erasmus Office at the Institute of Computer Science will then report your nomination to the subject coordinator at the host university. You may also need to register in their registration system.

Leave of Absence

Enrolled Erasmus students of Computer Science can also - by arrangement - have academic achievements completed during their Erasmus stay accredited in the case of a leave of absence.

Proof of Language Proficiency

Some partner universities require a "Statement of Language Proficiency", not only for the national language, but also for English. The "zentrale Sprachlabor" (ZSL) can help you in this matter. A note on this: Abitur certificates from general education schools and vocational high schools in Baden-Württemberg sometimes already contain a statement of level according to the Common European Framework of Reference for Languages. Remember to submit your Abitur certificate to the zentrale Sprachlabor.

Independently of the proof of language proficiency in the nomination process at the host university, an online language test should be completed before and after the stay. It is also possible to select a free online language course in the language of instruction or the language of the country. The central Erasmus Office in Department 7 can provide you with further information on this.

Learning Agreement and Preliminary Approval

Using the course catalog of the host university, you can refine or expand the course selection outlined in your application and include it in the Learning Agreement. In Table A, list the courses you would like to take at the host university. In Table B, list the corresponding Computer Science module at Heidelberg University, if any (important for required modules!). Submit a draft of the Learning Agreement via email and include module descriptions, links, and other useful information about the courses at the host university that demonstrate comparability. You should especially compare the type and scope of your achievements with the achievements required by us in computer science. This is particularly important for the compulsory modules. Recognition of compulsory courses is only possible if the work performed abroad corresponds to the compulsory course in terms of content and effort. Compulsory courses in the Bachelor's degree cannot be accredited as electives.

During Your Erasmus Stay

Changes to Learning Agreement

If necessary, courses can be dropped or added. Please justify the changes and inform the subject coordinator (with the Erasmus Office at the institute in cc!) via email about the desired changes and formulate new recognition requests if necessary. The "Changes to Learning Agreement" part is to be submitted via email.

Outgoing students must submit both the original and the updated certificate to the Erasmus Central Office (D7) in good time or upload them to the Mobility Portal.

After Your Erasmus Stay

Definitive Approval

The actual approval or transfer will only take place after your return from abroad and upon receipt of the Transcript of Records from the host university. The Learning Agreement including any changes must correspond to the entries in the Transcript of Records of the host university.

On receiving the Transcript of Records, you have to fill in the form "Recognition of academic achievements" and send it to the subject coordinator as well as to the Examination Office of Computer Science (also here the Erasmus Office at the Institute of Computer Science in cc).

Further proof of the contents of the achievements (such as lecture and examination documents) can be consulted for the determination of the content-related competence-oriented equivalence. Achievements that are not accredited but have been completed can, if necessary, be credited as additional work (without/with ECTS).

Learning Agreement: Fachkoordinator (Jun.-Prof. Dr. Joos), cc Office Erasmus am Institut für Informatik (C. Proux)

Bestätigung Learning Agreement: Hochladen ins das Portal vom Erasmus Zentralbüro Dezernat 7: Outgoing an C. Proux

Anfangsbescheinigung: Hochladen ins das Portal des Erasmus Zentralbüros Dezernat 7: Outgoing bei Gastuniversität

Changes to Learning Agreement: Fachkoordinator (Jun.-Prof. Dr. Joos), cc Office Erasmus am Institut für Informatik (C. Proux)

Endbescheinigung: Hochladen ins das Portal des Erasmus Zentralbüros Dezernat 7: Outgoing bei Gastuniversität

Anerkennung nach Rückkehr: Outgoing an Fachkoordinator und Prüfungsamt Informatik (A. Sopka), cc C. Proux

Bestätigung Anerkennung: Hochladen ins das Portal vom Erasmus Zentralbüro Dezernat 7: Outgoing an C. Proux

Experience has shown that a lot of incoming students take courses outside of the faculty of mathematics and informatics. In order to issue you a complete transcript of records, you need to supply us with the courses and certificates from the other faculties where you have taken courses. We have no access to this information otherwise as there is no central register. 

Transcripts for all courses taken within the mathematics department (mathematics and scientific computing) can be obtained from the Mathematics exams&credits office.

What this means for you, is that if you take courses outside of our faculty, it is your responsibility to obtain transcripts or proof for these courses and then bring them to us so that we can issue you a complete transcript of records.

Here you can find information if you are interested in coming to Heidelberg University within one of the Erasmus Agreements of the Institute of Computer Science.

Please note: We will be informed of your nomination by the end of June. The faculty course catalogue for the winter semester will be available at the beginning of June that year.

Learning Agreement: For your Learning Agreement, you may also report courses of the past summer or winter semester. If you have any questions, please contact Jun.-Prof. Dr. Joos.

You can find Computer Science courses at a lot of universities. Studying in Heidelberg, however, means a solid application-oriented training in Computer Science with a focus on applications in science and technology, but also the humanities and social sciences. The aim of the program is to provide students with fundamental knowledge in Computer Science with its theoretical and mathematical basis, and to train them in typical Computer Science methods with applications in practice. This basic knowledge and these abilities enable graduates to react with flexibility to the quickly changing job profile related to Computer Scientists. Multidisciplinary endeavours and research orientation give the course program a special profile.

The bachelor program provides broad foundational knowledge that students can apply to complex problems. This includes the handling of data (e.g., data structures and databases), the development of automatic processes (e.g., efficient algorithms and data analysis), the handling of complex computer structures (e.g., parallel computing), and the handling of complex development processes (e.g., project organization and software engineering tools). Concepts of theoretical Computer Science and applied mathematics are indispensable. The bachelor courses offer a first examination that qualifies for a job after only 6 semesters.

The master program is based on the bachelor examination. It enables students to gain more thorough knowledge of Computer Science applications. In particular, the program profits from the cooperation with the Interdisciplinary Center of Scientific Computing especially with regard to optimization and simulation of complex phenomena in science and technology. The master program comprises 4 semesters. After this program the wide research spectrum of the university offers a great variety of possibilities for a doctorate.

Heidelberg is a students' town with a lot of facilities for students and a high percentage of students from abroad. Renowned and involved professors work here in Computer Science. We offer intense personal care during the course of studies. An early integration into our research activities is offered to interested students. We keep in touch with a lot of partners in industry in our region. Just as important are our international cooperations. For practical training and stays abroad, we place our students in interesting positions

• Subscribe to the mailing lists of the institute to receive recent information
• There is a special "upstream program" for female students
• Overview of the research groups at the Institute for Computer Science can be found here
• For job offers external or internal to university and for internships, you can suscribe to our mailing list INF-STELLEN
• For further course-related questions the lecturers offer weekly office hours ("Sprechstunde"). The scheduling of office hours can either be found on a lecturer’s webpage or will be announced at the beginning of the semester during the first lecture sessions
• Heidelberg University offers a sports program for students. Most of the courses can be attended free of charge.

You have the possibility to check your marks by logging in to LSF with your Heidelberg University ID.

Before leaving Heidelberg, bring "Scheine" acquired for German courses and courses from faculties different from the Faculty of Mathematics and Computer Science to Ms. Proux-Wieland.

Only for courses of the Faculty of Mathematics and Computer Science, your mark will be automatically forwarded to the Examination Office (Ms. Sopka), who will inform the Erasmus Coordinator's office (Ms. Proux-Wieland). The ToR, once issued, will be scanned and mail to you and your coordinator.  A hardcopy can be sent upon request to your central office. The ToR replaces the part A of the LA titled "After Mobility".

For removal from the register of students, contact the central students office in Heidelberg’s old town, which is also in charge of signing the "Certificate of host university".

Past experience has shown that many incoming students take courses outside the Faculty of Mathematics and Computer Science. In order to issue you a complete Transcript of Records (ToR), you must provide us with the courses and certificates of the other faculties in which you have taken courses. Otherwise, we will not be able to access this information because there is no central directory.

Transcripts for all courses you have taken within the Department of Mathematics or Computer Science (Computer Science, Mathematics and Scientific Computing) can be obtained from the Examination Office Mathematics (Mathematics) or from the Erasmus Office Computer Science (Computer Science).

What this means for you is that if you take courses outside of our faculty, you are responsible for obtaining transcripts or certificates for those courses yourself and then bringing them to us so that we can issue you a complete Transcript of Records.